Complete, restore, or delete items

Complete work you have finished. Move unwanted items to Trash when you may still need to restore them.

Statuses

Each status has an Active or Complete type. The type, rather than its name or color, determines whether its items count as unfinished or finished.

Project owners and Admins configure the status workflow. With the default workflow, checking To do moves the item to Done.

Complete items

1. Open the project’s Active view.
2. Use the item’s check button, or change its status to a Complete status.
3. Select the Complete view to see finished work.

The check button follows the action configured for the current status. It may move to another status or move to Trash, so it does not always mean “Done.” If no applicable action exists, a check may make no change.

Use Undo when it is offered after a change. It is not guaranteed for every action, particularly when a recurring successor was created or the item has changed again. To reopen completed work, change it back to an Active status.

Trash

From an item’s menu, choose Move to trash. This removes it from ordinary Active and Complete views while preserving it for restoration. Explicitly moving a recurring item to Trash does not create the next occurrence.

To restore:

1. Switch the project view to Trash.
2. Find the item and use its restore action.
3. Return to Active or Complete, depending on the item’s preserved status.

Restoration keeps the same item, key, description, fields, and status. Restore a trashed item before editing it.

Permanently delete items

Use the delete action for an item in Trash and read the confirmation before accepting it. Permanent deletion cannot be undone by restoring the item.

For project-wide cleanup, authorized project managers can use Project settings → Storage & data → Empty trash to remove trashed items. This is different from hiding a view or archiving a project.

Recurrence

Completion can create the next occurrence of a repeating item. A configured check action that moves the item to Trash can also advance the series; an explicit Move to trash action does not.

For schedule setup and due-date behavior, see due dates and repeat. For delivery on your device, see reminders.